MEMORANDUM

 

MEMORANDUM

 

 

 

NAME OF THE ASSOCIATION                   :

 

 

ADDRESS OF THE ASSOCIATION :

 

 

OBJECTS:

 

 

 

1.         To provide accommodation food, cloths, to orphans without parents, helpless boys and girls of depressed people.

 

 

2.         The Society will help the students for their education in graduate and postgraduate levels.

 

 

3.         To provide treatment for the physically, visually and mentally challenged people and to provide Home for the aged people.

 

 

4.         To promote the interests and all round welfare of all the socially, economically and educational down-trodden people.

 

 

5.         The society creating legal awareness among the members and give legal aid to the members and illiterate   people.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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            The Name and Address and Designation and Occupation of Executive Committee are as follows:-

 

 

NAME OF THE ASSOCIATION                  : 

 

Executive Committee

 

 

S. No.	Name	Designation	Occupation	Address
1.
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10.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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            We the Undersigned has agreed that we have formed    …………………………………………………………. and requested you to register under the 27 of 1975 Society Registration Act.

 

 

 

S.No	NAME & DESIGNATION	SIGNATURE	OCCUPATION - ADDRESS
1.
2.
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4.
5.
6.
7.
8.
9.
10.

 

 

WITNESSES:

1.                                                                     S/o.

Address:

 

 

 

 

 

2.                                                                     S/o.

Address:

 

 

Date:                                                                          

Place

 

 

 

 

 

 

 

 

 

 

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RULES AND REGULATIONS

 

 

A.        NAME OF THE ASSOCIATION                   :          

 

 

 

B.         ADDRESS OF THE ASSOCIATION :          

 

 

                                                                       

C.        DATE OF FORMATION                               :          

 

D.        REGISTRATION OF  THE

            DISTRICT WITHIN WHOLE

            JURISDICTION OF THE

            ASSOCIATION                                              :          

E.        WORKING HOURS OF THE

            ASSOCIATION                                              :           .

 

 

 

F. OBJECTS OF THE ASSOCIATION:

 

 

 

1.         To provide accommodation food, cloths, to orphans without parents, helpless boys and girls of depressed people.

 

 

2.         The Society will help the students for their education in graduate and postgraduate levels.

 

 

3.         To provide treatment for the physically, visually and mentally challenged people and to provide Home for the aged people.

 

 

4.         To promote the interests and all round welfare of all the socially, economically and educational down-trodden people.

 

 

5.         The society creating legal awareness among the members and give legal aid to the members and illiterate   people.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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G.        THE ACTIVITIES OF THE ASSOCIATION, INFURTHERANCE OF ITS OBJECTS:

 

1.         The Association has the object of promoting (1) Education, (2) Literature, (3) Science, (4) Charity, (5) Social Reforms, (6) Art, Handicrafts, (7) Cottage Industry (8) Social Service, (9) Cultural Activities, (10) The Diffusion of useful  knowledge and (11) Such other useful object with respect to which the state has powers to make laws which may be prescribed under the Section 3, may register itself under the Act.

 

2.         Apart from the above purpose, this Association will endeavour for good purpose whole-heartedly.

 

 

H.        THE NAME OF THE PERSON OR OFFICER, IF ANY AUTHORISED TO SUE OR TO BE SUED ON BEHALF OF THE ASSOCIATION:

 

            The General Secretary shall be the person authorized to sue and to be sued on behalf of the Association.

 

I.          THE NAME OF THE PERSON OR OFFICER WHO IS EMPOWERED TO GIVE DIRECTIONS IN REGARD TO THE BUSINESS OF THE ASSOCIATION:

 

            The President of the Association is empowered to pass any specific orders in the day to day administrative affairs of the Association.

 

 

J.         ENROLMENT OF MEMBERS:

 

 

I.          Qualification:

 

……………………………………….are eligible for admission as a member of the Association and they must strive for promotion, betterment and good purpose of the Association.

 

            Those who want to become a member of the Association, have to remit membership, fee along with filled in application form during the office hours of the Association. The Executive Committee has the ultimate power to accept or reject the application form. The Executive Committee's decision is final.

 

 

II.         Entrance Fee and Subscription:

 

                        The entrance fee in respect of each member will be Rs……./-   Every member must pay a sum of Rs. …./- towards subscription
            for every month.

 

 

 

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K.        REMOVAL AND APPEAL OF THE MEMBERS:

 

1.         If any member of the Association fails to remit the members fees consecutively for 3 months, he will be removed from the Association, on the recommendations of the Executive Committee.  The removed member can be readmitted, however he should pay the entire dues to the Association.

 

2.         A member can be removed by the President for his misconduct.  However if he gives any explanation to the committee it will be considered.

 

3.         Members guilty of offences punishable as strangers:

           

            Any member of a Registered Association who steals, purloins or embezzles any money or other property or willfully and maliciously destroys or injures the property of the Registered Association or forges any deed, bond, security for money, receipt or other instrument whereby the funds of the registered Association may be exposed to loss, shall be subject to the same prosecution, and, if convicted, shall be liable to be punished in like manner as any person who is not a member would be subject and liable to in respect of the like offence.

 

L.         RIGHTS, OBLIGATION AND PRIVILEGES OF MEMBERS:

           

1.         The members have got voting right to attend the meetings and to bring resolutions.

 

2.         The members can elect the members of the Executive Committee.

 

3.         A member can give his good ideas and views for the betterment of the Association.

 

4.         If any member removed for certain reasons, feels that it is not justified, he/she can appeal in this matter to the Executive Committee and prove his/her innocence along with the supported evidence in this behalf and according to law, if they are found fault, they can apologies for their actions before the Executive Committee.

 

5.         Every member should try to fulfill the objects of the Association. The members should treat other members friendly and should follow the rules and regulations of the Association without prejudice to the Association.

 

M.        THE MANNER IN WHICH THE ASSOCIATION SHALL TRANSACT ITS BUSINESS:

 

            The Association shall develop its funds by its subscriptions and donations.  The finance of the Association will be determined according to the decision of the Executive Committee to carry on the objects of the Association.

 

 

 

 

 

 

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N.        THE CONSTITUTION OF THE COMMITTEE, SPECIFIED IN SECTION 15, THE QUALIFICATIONS OF THE MEMBERS OF THE COMMITTEE, THEIR TERM OF OFFICE AND THE PROCEDURE FOR THEIR APPOINTMENT AND RE-APPOINTMENT:

 

 

i.          Constitution of the Committee:

 

            The Executive Committee consists of One President, One vice President, One General Secretary, One Joint Secretary, One Treasurer and Four Executive Committee Members of total members in Nine.

 

 

ii.         Duration of the Executive Committee:

 

            The present Executive Committee will continue and be in charge for a period of 3 years.  Afterwards under sub-section members of the Executive Committee will be elected by the General Body Members under the procedure.  The period of the members of the Executive Committee who were elected by the members of General Body will be for the duration of 3 years.

 

 

iii.        Duties of Executive Committee Members:

 

 

1.         Those who would like to contest in the election as an Executive Committee Member has to pay the subscription regularly and should give good conduct.

 

2.         He has to take part in the Association activities honestly.

 

3.         A member who does not attend 3 meetings consecutively without notice shall be expelled from the Executive Committee.

 

 

v.         Executive Committee Meeting:

 

 

 

            Executive Committee shall convene a meeting once, in a month.  This meeting shall be convened within the first Seven days of every month.  The Exact date place and time of the meeting should be intimated to the members of the Executive Committee well in advance before seven days of the meeting to be held through the postal letters or the letters under certificate of posting. The quorum, must be 2/3 of the members of the Executive Committee.  If there is no quorum, the meeting will be convened within same place at the

 

 

 

 

 

 

 

 

 

 

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            same time for this meeting postponement of the meeting for want of quorum, the quorum is not necessary. The two third of members of the Executive Committee will determine the resolution of the Association and pass them according to the wishes of the members of the Executive Committee.

 

vi.        Urgent Meeting:

 

            The Urgent Meeting of the Executive Committee shall be intimated to the members well in advance before seven days and such meeting can be convened by the President.  During this urgent meeting any important as well as urgent matters can be discussed.

 

vii.       DUTIES OF EXECUTIVES:

 

1.         President:

 

            The President shall preside over the Special Executive Committee Meeting.  He must attend all important duties and he must give advice to the members of the Executive Committee towards administration of the Association.

 

2.         Vice President:

 

            In the absence of the President the duties of President shall be performed by the Vice-President.

 

3.         General Secretary:

 

            It is the duty of the General Secretary to send intimation to all members in respect of all meeting, and to examine the records of the Association and also to prepare AGENDA for the meeting.  At the end of the month, it is the duty of General Secretary to prepare a list of those who have not paid the subscription fee for the Association and he has to present that list before the Executive Committee.  It is the duty of the General Secretary to prepare the members list and to protect the property of Association. Further he should act according to the decision of the Executive Committee and he cannot act independently.

 

4.         Joint Secretary:

 

            In the absence of General Secretary, the duties of the General Secretary shall be performed by the Joint Secretary.

 

 

5.         Treasurer:

 

            The Treasurer shall give receipts for the amount collected from the members and others and also he has to issue receipts for the subscription amount and other amount paid by the members and also on the basis of the orders of President as well as General Secretary he has to disburse the amount on receipt of vouchers, under the rules and regulations on behalf of the Association.  He shall maintain the records of the Association daily.  This is the most important duty. The Treasurer will act as Legal Advisor of this Association.

 

 

 

 

 

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6.         EXECUTIVE MEMBERS:

 

            The Executive Committee Members shall assist the executive in passing the resolutions of the Association and to render all possible helps in the regard.

 

            No payment shall be made out of the funds of the Association to the President, General Secretary, Treasurer or any other officer of the Association by way of honorarium for any service rendered by him to the Association.

 

O.        THE PREPARATION AND FILING WITH THE CONCERNED REGISTER OF SUCH RECORDS, ANNUAL OR OTHER STATEMENTS WHICH ARE SPECIFIED IN THE ACT AND THE RULES:

 

1.         The Association has to give a declaration that according to the previous years functions of the Association was effectively done.

 

2.         At the end of the list financial of year, the members of the Association their names, profession and addresses in the prescribed form should be forwarded to the Registrar.

 

3.         During the previous financial year if there is any change in the executive Committee that change should be filed with the Registrar within 3 months in the prescribed form along with the copy of the resolution.

 

4.         The books of the Association shall, at all reasonable hours be open to inspection by the Registrar or by any person authorised by him in this behalf.

 

 

5.         After the inspection of the books by Registrar, if he requires by order it is the duty of the Association or Committee Member or members of the Association to give information to the Registrar.

 

 

6.         It is the duty of the member or members of the Association to submit the necessary books, records, accounts and other documents required by the Registrar or Enquiry Officer.

 

 

7.         The Association shall have a registered office by which all communication and notices may be addressed and shall file with the Registrar the notice of situation of such offices.

 

 

8.         The clear name of the Association shall be placed in the entrance in Tamil.

 

 

9.         The situation of the registered office of the Association or any change in the situation shall be situation shall be intimated in prescribed format to the Registrar within 3 months.

 

 

 

 

 

 

 

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10.       It shall be the duty of the Association to file mortgage or details of any other liabilities of the Association in the prescribed format to the Registrar within one month.

 

11.       REQUESTING TO EXTEND THE TIME FOR FILING:

 

            Income & Expenditure Account, Balance Sheet, Sub-section 18(3) (b) (i) above copies, notices, as per Sub-section (ii) Form VI (iii) explanation letter, to be sent to the registrar within 6 months for filling.

 

P.        THE AUDIT OF ACCOUNTS AND BALANCE SHEET FOR THE FINANCIAL YEAR WITH REFERENCE TO SECTION 16 AND THE PERSON OR PERSONS APPOINTED TO DO SUCH AUDIT:

 

1.         The Association has decided to keep the financial year from April 1st to March 31st.  The accounts of the Association shall be presented for an audit, after the expiry of the financial year.

 

2.         The Association shall convene the General Body Meeting in the financial year within six months (i.e.) within September 30th.  During this meeting the Societies previous financial year accounts (Assets and Liabilities) under Sub-section 16(1) Societies yearly income and expenditure within Rs.2500/- these accounts of the Association shall be audited by two members of the General Body who have passed tenth standard of higher to it.

 

            If the Income and Expenditure of the Association exceeds from Rs.2500/- and within the limit of Rs.10,000/- the audit shall be done by two graduate members who are not member of the Executive Committee but from among the members of General Body.

 

            If the Income and Expenditure of the Association exceeds from Rs.10,000/-. The accounts of the Association shall be audited by a Chartered Accountant.  The above audited accounts shall be placed before the General Body to get approval. If there are no Graduate members, the accounts should be audited only by Chartered Accountant.  Afterwards the audited accounts should be filed before the Registrar within six months.

 

 

3.         Proper Books of Accounts to be maintained by the Association:

 

a.         Cash Book:

 

            Cash Book showing daily receipt and expenditure, and the balance at the end of each day.

 

 

 

 

 

 

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b.         Receipt Book:

 

            The receipt of subscription and donation, the name of the member address, date and amount received to be signed by the Secretary or Treasurer.  They should keep counter foils of the receipt books.

 

c.         Voucher File:

 

            The Association shall maintain a vouchers containing all vouchers for contingent and other expenditure incurred by the Association, numbered serially and filed chronologically.

 

d.         Monthly Income And Expenditure Registers:

 

            Ledger showing consolidated and separates account of all items of receipts and expenditure, member-wise as well as item-wise to be maintained.

 

e.         Letters File:

 

            The letters should be maintained for all letters sent by the Association.

 

f.          Minute Book:

 

            The Association shall cause minutes of all proceedings of its General Meetings, and its committee to be entered in books kept for the purpose.

 

g.         Members Register:

 

            The Association shall maintain a register of its members includes the name, address, occupation and the date of enrolment filled in prescribed format.

 

 

Q.        THE SUPPLY OF COPIES BYE LAWS OF THE ASSOCIATION INCOME AND EXPENDITURE, AND THE BALANCE SHEET TO THE MEMBERS:

 

            The Society shall supply to any member an application and on payment Rs.1/- as fee, for each document a copy of its by-laws, the receipt and expenditure account and the balance sheet.

 

 

R.        INSPECTION OF SOCIETIES REGISTERS & ACCOUNTS AND RETURNS:

 

            The General Secretary shall verify the accounts returns and registers of the Association and in each account, return and register, the following declaration shall be endorsed by the General Secretary in token of such verification, namely "I declare that the particulars furnished above are true and correct to the best of my knowledge and belief".

 

 

 

 

 

 

 

 

 

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S.        THE MODE OF CUSTODY, APPLICATION AND INVESTMENT OF THE FUNDS OF THE ASSOCIATION AND THE EXTENT AND CONDITIONS OF SUCH INVESTMENTS:

 

            1.         Bank Account Operation:

           

a.         The Society shall open and operate a bank account in a nationalised bank or any other private bank in the name of the Society.  Any amount from this account shall be drawn by any two of the President, General Secretary and Treasurer Jointly.

 

b.         The funds of the Association would be utilized only towards the objects and no portion of it would be distributed in any manner to the members or persons defined in Sec.13(1) (c) of the Income Tax Act.

 

 

2.         Investments of Funds:

 

a.         The Association may, from time to time, invest of deposit any portion of its funds not immediately required.

 

1.         Upon immovable properties.

 

2.         In securities of the Government or in NSC or other securities of the Govt. of India or

 

3.         In the Post Officer savings Bank Account or

                        In a specialized account opened by the society in a nationalized bank or any other Private Bank.

 

4.         In units issued by the unit TNST of India.

 

            All property movable and immovable belonging to the society shall vest in the Executive Committee and shall be managed by the Committee.

 

b.         Treasurer can keep upto Rs.500/- for the day-to-day expenses of the Society.  The Treasurer should get the consent of the Executive Committee to keep more than Rs.500/- for any expenditure.

 

T.         FUNDS EARMARKED SPECIFICALLY FOR THE PURPOSE OF MAKING PROVISION FOR A DEPENDANT OF A DECEASED OR DISABLED MEMBER AND THE QUANTUM OF PAYMENTS TO BE MADE THEREOF:

 

            No part of the funds of the Association shall be divided by way of bonus or dividend or otherwise among its members excluding those funds earmarked specifically for the purpose of making provision for a dependent of deceased or disabled member.

 

 

U.        ARRANGEMENTS FOR TRANSACTION OF DAY-TO-DAY BUSINESS OF THE ASSOCIATION, THE EXPENDITURE TO BE INCURED THEREFORE, THE STAFF TO BE EMPLOYED AND THE CONDITION OF SERVICE OF SUCH EMPLOYEES:

 

 

 

 

 

 

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            The Executive Committee shall look after the day to day administration works, they are not eligible to claim any salary or for their services is treated as honorary.  If need arts arise in future separate workers shall be appointed.  If so the appointed workers duty and salary shall be fixed by the Executive Committee.

 

V.        (1)       CONDUCT OF ANNUAL GENERAL MEETINGS AND THE PROCEDURE THEREFOR AND THE NUMBER OF MEMBERS REQUIRED FOR MAKING A REQUISITION IN WRITING, CALLING FOR SUCH A MEETING:

           

            a)         Conduct for General Body Meeting:

 

            The Association shall conduct at least one General Body Meeting expiry of the every financial year within 6 months of the financial year, or before September or the time mentioned in the bye-laws of the Association.

 

            After expiry of the financial year. Income and Expenditure account, shall be audited by an auditor or by two or more members appointed by members of the Association duly signed and shall be placed before the General Body Meeting.

 

            After getting approval of the General Body, the President shall sign the report.  The President of the Association shall send the report to the Registrar within 6 months.

 

b)        Intimation for General Body Meeting:

 

            Intimation above the meeting or by local delivery shall be informed to all the members or by Registered post; or in person, or publication in a leading newspaper before 21 days.  Apart from this it shall specify the date, place and time, of the meeting along with a copy of the objects of the Association shall also be enclosed.

 

            A copy of the above should also be affixed to the Notice Board of the Association in this meeting, previous years activities, and Audited Accounts should be placed approval of General Body Meeting.

 

            After obtaining approval within 6 months, report shall be prepared submitted to the Registrar with necessary fees.

 

            The Registrar may nominate an Officer Subordinate to him to be present at the General Body Meeting.

 

c)         The Objects to be discussed in the General Body Meeting:

                                               

i.          Previous years audited Income and Expenditure Account/Accounts and auditor's report to be discussed in detail for approval.

 

ii.         Appointment of an auditor for next financial year.

 

 

 

 

 

 

 

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iii.        Association activities of the previous financial year shall be submitted for approval.

 

iv.        Budge proposal for next financial year.

 

v.         The details for passing an ordinary resolution towards the future improvement of the Association to be discussed.

 

vi.        If any necessity arise to pass special Resolutions, the subject matter for passing a Special Resolution to be discussed for approval.

 

vii.       If necessity arises to elect a New Executive Committee the related activities to be discussed.

 

d.         Quorum:

            For all General Body Meetings there must be 1/3rd quorum of the members who have attended the General Body Meeting.  If there is no quorum for General Body Meeting it can be postponed.  The Postponed meeting shall be conducted after the expiry of half hour.  No quorum is required for the postponed meeting. The actual presence of the meeting can be treated as quorum.

           

V.(2)    CONDUCT OF EXTRA ORDINARY GENERAL MEETING AND THE PROCEDURE THEREFOR AND THE NUMBER OF MEMBERS REQUIRED FOR MAKING A REQUISITION IN WRITING, CALLING FOR SUCH A MEETING:

 

            Extraordinary General Meeting can be convened by Executive Committee to pass any Special Resolution shall be conducted after the expiry of on hour or on the request of 3/4th of the members in writing.  The Executive Committee, as per Sub-section 28(1) can call with in one month for a Extraordinary General Meeting for taking any decision.  It does not require quorum.

 

            In an Extraordinary General Body Meeting is not called in accordance with such requisition the requisitionist shall have power to call such meeting themselves.

 

            The registered members of the Association shall be given 21 days prior notice for before the day appointed for such Extra ordinary General Meeting.

 

 

W.       OBJECTIVES FOR WHICH PASSAGE OF THE "SPECIAL RESOLUTION" IS NECESSARY:

 

            1.         The Association can change its name with the written
            consent of the Registrar by passing a Special Resolution.

 

 

            2.         The Association may be special resolution amend the    provision of    its memorandum relating to the objects of  the Association.

 

 

 

 

 

 

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            3.         To attain its main purpose by new or improved means.

 

            4.         To amalgamate with any other Registered Association.

 

            5.         To divide itself into two or more as desired the case may
            be.

 

            6.         For any urgent judgment or to bring vote of confidence
            on the Executive Committee.

 

            7.         To amend its by-laws.

 

            8.         Any change in the memorandum or the bye-laws, shall
            be registered and on such registration shall take, effect
            from the date of the passing of such Special Resolution.

 

            9.         The Extraordinary General Meeting is only to discuss
            the particular matter or business and other matters are
            not allowed for discussion.

 

 

X.        THE EXHIBITION OF THE REGISTER OF MEMBERS, THE BOOKS CONTAINING MINUTES AND THE BOOKS OF ACCOUNT AT THE REGISTERED OFFICE OF THE ASSOCIATION DURING BUSINESS HOURS FOR INSPECTION BY ITS MEMBERS FREE OF CHARGE.

 

            A member may inspect the Register of the Association, which contains the names, addresses, and occupation of the members. The books containing the minutes of all proceedings of the general body meeting and of its committee duly signed by the chairman of the such meeting shall be kept at the registered office and shall during business hours be kept open for inspection by any members free of change.

 

            A member shall be permitted to inspect the Records and Registers during working hours of the Association.

 

            Specific Resolution

 

                        Special resolutions shall have to be passed by a majority of not less    than three fourth of members who are entitled to vote as are   present in person or by at proxy at a general body meeting.

 

 

            Filing of Special Resolution

 

                        The Copy of the Special Resolution shall be filed with the Registrar      within 3 months from the date of passing of such resolution.

 

 

 

 

 

 

 

 

 

 

 

 

 

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DISSOLUTION:

 

            The Association may be special resolution, determine that it shall be dissolved and thereupon it shall be dissolved forthwith or at the time specified in the resolution. If, upon the dissolution of this Association, there shall remain after the satisfaction of all its debts and liabilities, any property whatsoever the same shall not be paid to or distributed among the members, or any of them but shall be transferred to some other registered Association having the same objects or objects similar to this Association to be determined by a Special resolution or in default thereof by the court.

 

 

GENERAL

 

            In the above, if anything is left out or not discussed in the Societies bye-laws, it is to be amended as mentioned in the Tamil Nadu Societies Registration Act 27/1975 Rules No.1978.

 

 

Y. ELECTION:

 

Office Bearers & Executive Committee Members Method of Election:

 

 

1.         Office Bearers and Executive Committee Members should prepare voter's list before three months of the election and verify of and it should be placed in the Societies Notice Board and it is to be placed in front of the building.  Missing names of the General Members from the Voter's list shall be included in the Voter's list within 15 days from the date of application.

 

2.         The notice should be sent by post to the Secretary on duty before 2 months of expiry of the term.  Election for Executive Committee Members, Election Officer, Assistant Election Officer is to be conducted.

 

3.         The Election Officer and Assistant Election Officer are to be elected by conducting General Body Meeting 40 days before expiry of the term of Executive Committee.

 

4.         After the declaration of the Election, the Election Officer and Assistant Election Officer should notify the date of filing nomination, the last date for nomination, the date of withdrawals, date of scrutinizing and election date.  This notification should be placed in the notice board.

 

5.         The Executive Committee Members and office bearers of the Association and General Body Meeting members, have to conduct the election by following the rules and regulations of the Tamil Nadu Public Elections, it is the duty of the President.  In the absence of the election Officer, the Assistant Election Officer shall perform this duty.

 

 

 

 

 

 

 

 

 

 

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6.         a).        Those who wants to contest in the election should obtain their   nomination form from the Association during the working hours of    the Association.

 

b).        Nomination form shall be issued 3 days continuously before 30 days of election.

 

 

c).        The Nomination form should be filled and one member must propose it and another section it and should be submitted to the Election Officer before the last date for filing of nomination.

 

 

d).        The candidate who submitted the nomination form but does not want to contest in the election later, can withdraw his nomination paper by 5 P.M. on the third day from the last date.

 

NOTE:

 

The election date, nomination issuing date, nomination withdrawal date are not be included in the above given date.

 

e).        The date of election date, place, time the name of the Candidate, designation shall be sent to General Body members by post.

 

f).         In the Association, the election shall be held between 8.00 a.m to 5.00 p.m.  Afternoon 1.00 to 2.00 are interval time.

 

 

g).        Election shall be conducted under the supervision of the Election Officer. If necessary the Election Officer have right to appoint persons or persons to assist in his work.

 

 

h).        Vote's slip shall be issued to each member, for each post and issued in bulk to the Office Bearers necessary Office Bearers shall only be elected particular vote slip are to be polled in that particular ballot box. On verification the poles. If the proposed Officer Bearers are exceeded the required office bearers in the ballot paper then the ballot papers shall be declared invalid.

 

 

i)          After the election is over, ballot papers are to be counted and the result to be declared by the Election Officer.  Signatures are to be obtained from all elected and non-elected members in the minute's books and it must be attested.

 

 

j)          If any thing left, orally that should not be/not to discussed in detail about the Election and its results. The Election Officer's decision is final.

 

 

 

 

 

 

 

 

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Z.         GENERAL FUNCTION:

 

 

1.         The Association is irrevocable.  If the Association hereby constituted for any person in the opinion of the Executive Committee Meeting & Special General Body of the Association the net assets of the Association both movable and immovable shall be handed over to any Association as decided by the majority at the Special General Body Meeting.

 

 

2.         In the event of the winding up dissolution of the Association, its assets and liabilities, if any shall be transferred to another Association or Association which has similar objects and enjoying exemption under section 11 and 80-G of the Income Tax Act 1961.

 

 

3.         The Association shall invest its income available for investment from time to time in specific mode of investments as per section 13 (i) (d) read with section (ii) (5) of the Income Tax Act 1962.

 

 

4.         The Income and funds of the Association shall be solely utilised towards the objects of the Association and no portion of its income shall be utilised for payment to Office Bearers and Executive Committee Members by way of Salary, Remuneration, Profit, Interest, Dividends, etc., in section 13 (i) of the Income Tax Act 1961.

 

 

5.         The funds of the Association should not be applied for any religious purposes or given to religious institutions.

 

 

6.         Any amendment to the instrument would be carried only with the approved of Director of Income Tax (Exemptions).

 

 

7.         Acquisition/alienation of immovable property shall be done with prior approval of the Director of Income Tax (Exemptions).

 

 

8.         The benefits of the Association are open to all in the Association at large respective of caste, creed, religion sex etc.,

 

 

9.         The activities and functions of the Association shall be utilized only towards charitable purpose and not for any profit motive.

 

 

 

 

                       

           

President/General Secretary.